// n8n Automation Projects
Real n8n automations running in production for our clients — every project includes architecture diagrams, source workflows, and a 90-day optimization SLA.
SDRs spent 4 hrs/day manually researching inbound leads on LinkedIn and Clearbit.
Webhook trigger → Clearbit + Apollo enrichment → GPT-5 scoring → HubSpot upsert → Slack alert for AE.
Real-estate brokerage lost 60% of WhatsApp leads to slow human response time.
WhatsApp Cloud API → intent classification → property RAG → booking via Cal.com → CRM log.
Generic outbound sequences had 0.4% reply rate across 50K prospects.
Smartlead trigger → website scraper → GPT personalization → A/B copy → reply-handling sub-workflow.
Inbound calls bounced after hours, killing 35% of pipeline.
Twilio voice → Whisper transcription → GPT qualification → Calendly booking → CRM note.
Shopify merchant network drowning in 12K monthly 'where is my order' tickets.
Intercom webhook → Shopify lookup → AI reply draft → auto-send if confidence > 0.85, else escalate.
22-property chain handling 6 languages with 14 night-shift agents.
WhatsApp inbound → language detect → RAG over hotel KB → booking-system actions → handoff if needed.
Legal team spent 6 hrs per NDA reviewing clauses against playbook.
Email trigger → PDF parse → clause extraction → playbook diff via Claude → redline doc back to lawyer.
Dispatch desk drowning in driver calls for route updates.
Twilio voice → intent routing → Onfleet API actions → SMS confirmation → daily report.
Talent team manually screened 800+ resumes/week across 30 open roles.
Workable trigger → resume parse → JD-match scoring → top-10% auto-scheduled via Calendly.
Publisher needed 200 long-form articles/month across 6 niches.
Keyword sheet → SERP scrape → outline → draft → AI image → WordPress draft with internal links.
Founder's podcast had 2-hr episodes but no distribution across short-form.
RSS trigger → Whisper transcript → GPT clip-finder → Opus Clip render → schedule on LinkedIn, X, TikTok, IG.
120K-subscriber list saw 18% open rate due to one-size-fits-all copy.
Segment users by behavior → GPT subject + intro variants per segment → ESP send → engagement loop.
300-person SaaS team pinged senior eng 200×/week for tribal knowledge.
Notion + Confluence + GitHub sync → embeddings → Slack bot with auth-aware retrieval.
Insurance back-office hand-keyed 4K claim forms/week.
Email/SFTP intake → Google Doc AI OCR → GPT field extraction → validation → Guidewire API.
CEO wanted a 7am AI briefing on KPIs across 4 tools.
Cron → Stripe + HubSpot + Mixpanel + Plausible → GPT synthesis → email + WhatsApp delivery.
DTC brand losing $90K/month to abandoned carts; generic emails ignored.
Shopify webhook → enrich with order history → personalized WhatsApp + email sequence → discount logic.
M&A'd company had HubSpot, Salesforce, and Pipedrive — chaos.
Event bus pattern → bi-directional sync of contacts, deals, activities → conflict resolution AI.
Finance team processed 1,200 vendor invoices/month manually into NetSuite.
Email intake → OCR → GPT field map → 3-way match (PO, GRN, invoice) → NetSuite + approval routing.
Sales team submitted expense reports late and inaccurately.
WhatsApp photo → receipt OCR → policy check → Expensify draft → manager approval bot.
60-day overdue AR ballooned to $1.4M with no chase cadence.
Stripe + Xero overdue → personalized dunning sequence → payment link → CFO escalation thread.
Clinic front-desk overwhelmed; 28% no-show rate.
Twilio voice → HIPAA-safe transcription → EHR (Athena) booking → SMS reminder cadence.
Factory PLC downtime cost €18K/hour; alerts came too late.
MQTT stream → anomaly model → GPT root-cause narrative → Microsoft Teams + work-order in SAP.
EdTech platform with 60K students needed 1:1 tutoring at scale.
Lesson context + student progress → adaptive Socratic dialogue → progress logged → parent digest.
Fintech KYC team reviewed 600 files/day across 14 doc types.
Doc upload → OCR → sanctions list check → adverse-media GPT summary → analyst dashboard.
// What's in the box
Docker Compose + Postgres on your AWS, GCP or Hetzner — SOC2-friendly, your data never leaves.
Every workflow exported to a repo with CI checks, code review, and rollback.
Idempotent steps, exponential backoff, dead-letter queue and PagerDuty alerts on failure.
Token spend, model latency, and per-workflow ROI tracked in Grafana from day one.
Doppler / AWS Secrets Manager wired in — no API keys in workflow JSON.
Slack / WhatsApp approval steps for any high-stakes action (refunds, contracts, payouts).
// Let's talk
Book a 30-minute strategy call. We'll audit your workflows live and identify your top 3 automation opportunities — free.
